Forwarding from the Outlook app for Windows

Step 1: Select the “start” tab in the menu bar and click on the “rules” button.
The menu bar of Microsoft Outlook 2016 in Windows.
You can find the “rules” button in the “move” section on the “home” tab.
Step 2: Select the option “manage rules and alerts” from the “rules” menu.
The menu bar of Microsoft Outlook 2016: the drop-down menu “rules.”
Select the “manage rules and alerts” button to create a new inbox rule or manage existing rules.
Outlook will open the “rules and alerts” dialogue box with the “e-mail rules” and “manage notifications” tabs.
Step 3: Select the “e-mail rules” tab, and click the “new rule” button to open the rule wizard.
Microsoft Outlook 2016: “rules and alerts” dialogue box.
The dialogue window “rules and alerts” gives you an overview of all already selected inbox rules.
Step 4: The rules wizard allows you to access rule templates or create your own. For e-mail forwarding, select the option “apply rule on messages I receive” in “start from a blank rule.”
Microsoft Outlook 2016: the rules wizard.
The rules wizard offers you a selection of pre-selected inbox rules for sorting messages. Alternatively, you can also create your own rule.
Step 5: First decide which messages the rule applies to by selecting one or more of the options offered, and replacing the words underlined in blue with individual values. If you do not want to select a condition, skip this point by clicking on “next.” If you do this, the rule will apply to all incoming messages.
Microsoft Outlook 2016: the rules wizard – conditions for inbox rules.
With Microsoft Outlook, you can link inbox rules to conditions as required. For example, a rule could only be applied if the message comes from a specific sender marked as confidential or if it contains previously defined keywords.
If you want to link your inbox rule to a condition, set a check mark in the respective box and click on the blue underlined word to enter the value (for example, a sender).
Microsoft Outlook 2016: the rules wizard – conditions for inbox rules.
If you do not select a condition, Outlook will confirm that the rule applies to all incoming messages.
Step 6: Then select an action to apply to all messages that meet the previously selected condition. For easy forwarding, select the “forward to a person/public group” option. If you want to set up a redirect instead, select “redirect to a person/public group.”
Microsoft Outlook 2016: the rules wizard – actions.
As an alternative to forwarding, rules for redirecting messages and various sorting functions can be selected.
Step 7: Specify a person or group to which incoming messages should be forwarded. Click on the word with a blue background, and select a person or group of recipients from your address book.
Microsoft Outlook 2016: the rules wizard – address book.
As an alternative to a single e-mail account, you can also select a distribution list as a forwarding destination. In this case, incoming messages are forwarded to all persons in the distribution list.
Step 8: If necessary, select exceptions for the inbox rule.
Microsoft Outlook 2016: the rules wizard – exceptions.
Exceptions are subject to conditions, as are rules. If an incoming message meets the condition selected for the exception, the action selected is not applied to this message.
Step 9: Name the rule you configured and specify whether the rule is to apply only to new incoming messages or to all e-mails already saved in the inbox. Complete the configuration process by clicking on “finish.”
Microsoft Outlook 2016: the rules wizard – “finish.”
In the window “rule description” you will find a summary of the rule you have configured.
The newly created rule is displayed in the “rules and alerts” dialogue box.